Administrative Assistant Resume: Examples, Skills, & Tips

Manage your career with a great administrative assistant resume. See writing tips and a list of desired skills for administrative assistant jobs to achieve just that.

Navigating chaos is one of your specialties. You can single-handedly organize stacks of documents, hundreds of emails, dozens of phone calls, and days of business travel, all while remembering everyone’s birthdays. The office can’t survive without you.

All that work should be rewarded. If it isn’t—it’s time to move on. Let your administrative assistant resume carry you to new places.

In this guide:

• An administrative assistant resume example that gets jobs.
• How to ace your administrative assistant job description on a resume.
• A list of the best resume skills for administrative assistant jobs.
• How to write a resume for an administrative assistant to get the interview.

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Looking for other administrative jobs? See:

• Assistant Principal Resume
• Business Administration Resume
• Entry-Level Administrative Assistant Resume
• Executive Assistant Resume
• Front Desk Resume
• Office Assistant Resume
• Office Clerk Resume
• Personal Assistant Resume
• Receptionist Resume
• Resident Assistant Resume
• Secretary Resume
• Virtual Assistant Resume

Haven't found what you're looking for? Check all our Resume Examples.

Administrative Assistant Resume Sample

Karla Atavita

Administrative Assistant

Summary

Efficient administrative assistant with 6+ years of experience. Eager to find cost-effective solutions to simplify internal operations at Sanita Inc. Helped save $32,800+ yearly and improve customer service response time by 43% at Fiat Lux.

Work Experience

Administrative Assistant

Fiat Lux, Gary, IN

Key responsibilities:

• Implemented a company-wide use of MS Outlook Calendar to improve scheduling accuracy and reduce double bookings of meeting rooms.
• Initiated the use of automated snippets to respond to customer inquiries, helping to improve the efficiency of the customer service team by 43%.
• Restructured the reporting paths in collaboration with sales, purchasing, and accounting departments to help decrease the number of internal reporting emails by 51%.
• Managed business correspondence, reports, and company presentations with MS Office software.

Key achievement:

• Conducted market research to select a new shipping partner that led to savings of $32,800+ within a year.

Office Assistant

Lake George Tourism, Hobart, IN

July 2016–August 2018

Key responsibilities:

• Responded to email and telephone inquiries on a daily basis in a professional and polite manner.
• Welcomed office visitors and provided up-to-date information about Lake George attractions, available tourism services, and persons to contact for more specific matters.
• Created, proofread, and edited official correspondence in Microsoft Word for the organization in collaboration with respective departments.
• Took minutes at staff meetings and redacted them to send actionable information to all parties involved.

Key achievement:

• Handled organizational matters such as booking a meeting hall, hotels, transportation, and preparation of schedules for a tourism conference involving 120+ persons.

Education

Bachelor of Arts in Sociology

Indiana University Northwest, Gary, IN

September 2012–June 2016

GPA: 3.74

Extracurricular activities:

• Collaborated with student council and college administration to organize a career fair attended by 1,500 visitors in January 2015.
• Created a network of study buddies to help freshmen students prepare for the midterm and final exams.

Volunteer Work

Volunteer

Gary Community Center, Gary, IN

• Ran a series of workshops dedicated to improving personal productivity and life-work balance.
• Performed secretarial duties, including organizing mail, filing documents, processing invoices, and referring visitors to appropriate personnel.
• Wrote and edited content for organization leaflets, posters, and brochures informing about available services.

Skills

• Writing emails and reports
• Calendar management
• Business travel management
• Organizational skills
• Time management
• Problem-solving skills
• Interpersonal skills
• Effective communication
• Microsoft Office software

Certification

• Microsoft Office Specialist, December 2020
• Office Administration Certificate, Chicago Institute of Business, July 2018

Languages

• English—Native
• Spanish—Advanced
• Italian—Intermediate

Interests

• Planning and organizing sightseeing trips around the Midwest

support companies in handling correspondence, keeping records, managing appointments, and arranging travel. An administrative assistant's resume must highlight the candidate’s office experience and skills, such as organization and time management.

But do you know how to make an administrative assistant resume that does the job well? Just follow the steps below:

1. Start With a Good Admin Assistant Resume Format

It’s always good to start with the basics, and the resume format is one of them. Career experts recommend using the chronological resume for both experienced and entry-level candidates. This format will help you highlight your career achievements as well as administrative assistant skills.

Now, here’s how to create a good resume template for administrative assistant jobs:

• Create a resume outline including placeholders and headings for sections you want to use, such as resume profile, work experience, education, skills, and added sections.
• Use legible resume fonts, such as Arial or Calibri, and set the font size to 10–12 pts for the paragraphs and 13–14 pts for the headings.
• Set resume margins to 1 inch on all sides to balance the text and white space.
• Make a resume header including your full name, job title, and contact information.
• Limit the length of your resume to one page.
• Save your resume in a PDF or DOC file format unless the job ad asks for a different one.

Want an easier solution? You can try using free resume templates—they will handle the majority of formatting for you. It’s easy to find resume templates for Word or Google Docs resume templates online.

2. Write an Objective or a Resume Summary for Administrative Assistants

The first thing that a recruiter will read on your administrative assistant resume is a resume profile. It serves as a summary of qualifications on a resume and should prompt the reader to keep going. Sounds difficult? Don’t worry—we’ve got a formula for that.

Here’s how to write a successful resume profile:

1. Start with a positive character trait, such as efficient,dedicated, or detail-oriented.
2. Add your professional title and years of experience.
3. Specify how you can help the company achieve its goals.
4. Mention an impressive accomplishment from previous jobs or other experiences.
5. Refrain from using personal pronouns like “I” or “my.”

One more thing before you start writing: the type of resume profile you should use depends on your level of experience. An entry-level administrative assistant resume should include a career objective, and an experienced professional should write a resume summary.

What’s the difference?

• Resume objective focuses on the candidate’s knowledge, skills, and understanding of the job.
• Resume summary highlights the candidate’s experience and achievements.

Let’s see some examples to understand that better:

Administrative Assistant Resume Examples: Summary

Nail it all with a splash of color, choose a clean font, and highlight your skills in just a few clicks. You're the perfect candidate, and we'll prove it. Use our resume builder now.

4. Add Education to a Resume for an Administrative Assistant

Many hiring managers may yawn when they see education on a resume. But it’s your job to show them it’s valuable information and not just something you did to fill the empty space.

Here’s how to list education on an admin assistant resume:

• Start with your highest degree: if you haven’t graduated from college, list your high school education.
• Mention the name of the educational institution and years of study: you can add expected graduation if you’re still working toward a degree.
• Add your GPA: you can skip this if you’ve got tons of work experience or if your GPA is lower than 3.5.
• List academic achievements: things such as scholarships, honors, winning competitions, etc.
• Throw in extracurricular activities: such as presiding over a club, serving as a treasurer, organizing charity events, and other relevant activities.
• Giveexamples of relevant coursework: it can be especially valuable for candidates with no work experience.

The rule of thumb is the less work experience you have, the more info you should add to the education section.

Check the example below:

Administrative Assistant Resume Example: Education

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here.

Key Points

For an administrative assistant resume that sparkles:

• Start with the administrative assistant resume template from up top. It answers all the right requirements.
• Make your administrative assistant resume stand out with achievements. Fit them to the job offer like they’re painted on.
• Add numbers to your admin assistant resume accomplishments. Percents, dollars, time saved, and other numbers supercharge your administrative assistant skills.
• Send an administrative assistant cover letter. Bind it to the job by linking the employer’s needs to your achievements.

Got questions on how to write an administrative assistant resume? Not sure how to pick achievements for your administrative resume? Leave a comment. We’ll be happy to reply.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines, ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets. Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Roma Konczak is a career expert and a Certified Professional Resume Writer with a background in education and humanities. She’s passionate about personal development and helping others advance in their careers. She writes guides that simplify complex HR terminology based on thorough research and factual information.

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